Volunteer Management System
Master Gardeners: remember to retain your certification you need to report your volunteer and continuing education hours. Guadalupe County Master Gardeners, Interns and Students will enter their own Master Gardener volunteer and continuing education hours on line.
To retain Master Gardener re-certification, each calendar year you need to participate in 12 hours of GCMG volunteer activity and 6 hours of continuing education. Master Gardeners should report volunteer and continuing education hours on a monthly basis. This allows the Guadalupe Texas A&M AgriLife Office to report accurate hours and contacts you reach with the excellent programs you conduct. And, remember that our collective volunteers hours contribute to the sustenance of the Texas Master Gardener Program and the Guadalupe County AgriLife Office.
VMS is user friendly, intuitive, and has many great features. It was developed specifically for Master Gardner Programs by the University of California Cooperative Extension and is used in Texas under license agreement with the University of California.
Our new VMS system is ready for you to access, add hours and perform the other functions you used in the old system. Please follow the detailed instructions below to access for the first time.
Once you’ve logged into the system you should update your profile, add a photo, and check to see if everything looks correct.
There are two features still in development and not quite ready:
- The Calendar applications. These will be online in the next couple weeks.
- The export to a PDF document is not functioning yet. We are waiting for a software update on this.
If you have any issues with the new system, it’s important that you submit a Bug Report by using the GET HELP form. Bug reports are critical and any data you can provide would be greatly appreciated, e.g., error messages, exactly what happened, screen shots, etc. You can attach multiple screen shots to the GET HELP form if you like.
Submitting a Bug Report will go directly to our VMS developer and will be answered as quickly as possible.
To access the system, please go to:
You can bookmark that URL but do not bookmark the account homepage/dashboard as it requires a login to render that page properly.
First Time User Credentials
Your username for first-time access will be the “user” half of the email address you used in the old VMS. For example, if your email was firstname.lastname@example.org, your temp username will be “rjjacobdesign”, without the quotes, of course. This username should be submitted as all lower-case characters.
Your one-time, temporary password to access the VMS for the first time is: (contact a board member to text or email you)
This video will demonstrate what to expect the first time you login:
We’ve also created two introductory video demos and put them at GET HELP > TUTORIAL VIDEOS in the main menu above your dashboard. You can access them once you login.
contact us your GCMG for help we are here for you!